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InvoiceKit Introduces RentKit: Full Equipment & Tool Rental Management

SmartKit Updates
September 14, 2026

Overview

We are thrilled to announce RentKit, a dedicated rental and equipment management suite integrated directly into InvoiceKit. Businesses, contractors, equipment stores, and event rental providers can now seamlessly manage their rental inventory, issue agreements, track security deposits, monitor return schedules with real-time countdowns, and settle returns.

Key Highlights & Features

1. Rental Store & Inventory Catalog

  • Comprehensive Store Management: Add and organize equipment, ladders, scaffolding stairs, machinery, AV gear, vehicles, and tools.
  • Flexible Rate Tiers: Define daily, weekly, monthly, and hourly rates for each inventory item.
  • Stock & Availability Tracking: Track total units owned, units currently rented out, and real-time units available in stock.
  • Default Security Deposits: Set standard deposit requirements per catalog item.

2. Fast Rental Agreement Creation

  • Customer Integration: Select existing customers from your customer database or quickly create new walk-in client records.
  • Custom Timelines: Specify start/handover and expected return dates and times with automated duration calculation.
  • Multi-Item Rented Equipment: Add multiple rental items per contract with customizable rates and billing intervals (day, week, month, hour, or flat fee).
  • Security Deposit & Advance Tracking: Record upfront advance payments and refundable security deposits held during the rental term.
  • Draft & Active Modes: Prepare rental agreements in advance as drafts or issue them immediately.

3. Dashboard & Expiry Monitoring

  • Real-time Expiry Countdown: Live badges highlighting rentals that are active, near to expire (within 48 hours), or overdue.
  • Smart KPI Cards: High-level view of Active Rentals, Near to Expire count, Overdue contracts, and Total Security Deposits currently held.
  • Quick Status Tabs: Easily filter through All Rentals, Active, Near Expiry, Overdue, Returned, and Draft agreements.
  • Search & Filter: Instantly search by customer name, phone number, equipment name, or agreement ID.

4. Return Inspection & Deposit Settlement

  • 1-Click Return Settlement Modal: Inspect returned equipment and settle deposits transparently.
  • Damage & Late Fee Deductions: Automatically deduct damage fees, repair costs, or late return penalties directly from the held security deposit.
  • Automated Calculation: Clearly displays net deposit refund amount to the customer or any extra outstanding balance due.
  • Inspection Notes: Record return comments and equipment condition notes for your audit trail.

5. Seamless Conversion to Official Tax Invoices

  • 1-Click Invoice Generation: Instantly convert any completed or active rental contract into a formal InvoiceKit tax/standard invoice.
  • Automated Line Items: Rented equipment, duration periods, rates, and advance payments are automatically populated into the invoice.

6. Printable Agreement Slips

  • Professional Rental Slips: Clean printable slips containing business details, customer info, rental schedule, terms & conditions, financial figures (T, P, B), and signature lines for both customer and store representative.

Availability

RentKit is available now in InvoiceKit for all businesses. Navigate to InvoiceKit → RentKit from your dashboard to start managing your equipment rentals.